Pre-Employment Medicals

Bring any future request to the clinic early enough for a complete review.

When you receive the completed form, keep it with your employment records and record the date of the assessment. This is useful if a licensing body, manager, or future employer asks when the information was last reviewed. Clear personal records reduce repeated appointments and make a new request easier to assess.

Arrange documents before the deadline

Set aside time to collect vaccination records, specialist notes, glasses or hearing information, and any previous occupational forms before the appointment. Missing paperwork is one of the most common reasons a pre-employment request takes longer than expected. Bring the original form even if an employer also sent an online link, and make a note of the contact person who can answer administrative questions.

Once the medical is completed, ask when and how to submit the information. Keep a personal copy rather than relying on an employer to retain it indefinitely. If the employer asks for further details after the form is completed, contact the clinic so the request can be reviewed properly and your information is shared only through the appropriate process.

A pre-employment medical is a planned health assessment requested before starting a new position, placement, training program, or role with particular physical or safety requirements. HealthSmart Medical Clinic provides appointments for Stouffville patients who need a pre-employment medical review. The visit is not just paperwork: the clinician must understand the employer’s request, review relevant health information, and determine what can be documented appropriately.

Prepare for the assessment

Bring the original employer form, job offer instructions, role description when available, deadline, and any identification or supporting paperwork requested. Tell the clinic whether the role involves driving, lifting, shift work, heights, patient care, laboratory work, travel, protective equipment, or another specific demand. This context helps the clinician understand why the medical is being requested and what information the form is seeking.

Bring a current medication list, immunization records, glasses or hearing devices you use, recent test results, and reports from another provider that may be relevant. Share allergies, chronic conditions, prior work injuries, mobility limits, pregnancy, recent health changes, and any treatment or accommodation that affects your work. Honest information helps ensure that the assessment and documentation are accurate.

Know what can be documented

At the appointment, the clinician will review your history and complete the examination that is appropriate to the request. Some forms may need additional testing, immunization review, a specialist report, or a separate occupational-health process. Ask whether the clinic can complete every part of the form, how any fee is handled, and when the finished document will be available. A clinician documents medical findings; the employer or program makes its own employment decisions.

If you have a close start date, mention it when booking and at the visit. The clinic can explain the sequence of steps and whether another appointment is needed. Asking early about timing, submission, and documentation avoids unnecessary stress in the days before a new role begins.

Keep your own health record

Make a copy of the completed form before it is submitted. Keep the date, any required renewal, and any follow-up recommendation with your other health information. If you need accommodation, have a concern about job duties, or experience a new symptom after starting work, book a separate clinic visit so the issue can be assessed in context.

Pre-employment medicals are planned assessments, not emergency care. Severe injury, severe chest pain, serious breathing difficulty, signs of stroke, loss of consciousness, or another immediate emergency requires urgent assessment. Call 911 or go to the nearest emergency department.

Start the role with clarity

Before leaving, confirm who submits the form, whether any result or referral is pending, and how to contact the clinic if the employer asks a follow-up question. A clear process lets you focus on the new role rather than the paperwork around it.